Images by: eQuinceanera.com
Planning a quince años party can be very difficult if you don’t know where to start. But don’t worry! We are here to help you with everything! Our quinceanera checklist helps you and your family put everything together for the perfect 15th! We make it easy to find the right quinceanera dress, party halls, photographers, invitations, limos, and more! Moms: Before we begin, the most important thing for a mother to know is to start planning EARLY. By starting the quince planning process at least 12-18 months in advance, you can assure that you and your daughter will get things done right and not be so hurried at the last second. But don’t worry if you start late! Everything will come together if you stay patient and organized! Look over this web page to gain a better understanding of the planning process! Use a notebook to keep track of your planning. Notebooks are the best way to stay organized and they also help the creative process! Always be sure to take good notes on conversations with all potential quinceanera vendors so you remember who you talked with and what tasks you have completed! And moms, remember to have fun with this! This is your little girl’s special day! If you put your heart and soul into planning it, your daughter is sure to have the celebration of a lifetime! Here is a quick checklist: Budget (12-18 months) Choose the date and discuss possible themes (12-18 months) Reserve the party hall (12-18 months) Reserve the church (10 months) Hire a photographer (10 months) Choose court of honor (7-8 months) Buy a 15 dress (6-7 months) Limo rental (6-7 months) Hire a DJ and a mariachi band (6 months) Invitations and guestbook (6 months) Catering/Food (3-4 months) Quinceañera Cake (3 months) Decorations/Party Favors (3 months) Quince Choreographers (2-4 months) Florist (2 months) Checklist of ceremonial gifts that will be given to the quinceanera (2 months) Hair and Makeup appointments (2 months) OK. Now that we have covered the bigger parts, let’s go into a little more detail. As the date approaches you will want to be sure the following have been done… 2 Months Before Make sure there is enough parking. Will additional limo rentals or transportation service be needed? Confirm the reservations of out-of-town guests. Order additional liquor/wine/champagne if they’re not included in your catering contract. 1 Month Before Make sure all quinceanera dress alterations have been taken care of. This includes any possible alterations for damas dresses, damitas, and chambelanes. All final fittings should be done at least two weeks in advance in case something is wrong. Call or meet with your church official to go over Quinceanera timing and final details. Schedule your family portrait. This day is very important for all of you! 2 Weeks Before Call the reception hall manager to make sure vendors have access when they need it. Give the final headcount to the caterer and re-confirm set-up instructions and menu items. Do the same with the baker or schedule a pick-up time for your quinceanera cake and pastries. Call all the guests who haven’t RSVP’d for the Quinceanera. Don’t be afraid to do this! You need a final headcount! Finalize your seating chart. Buy all the materials for and make place cards or give typed names to the calligrapher to avoid misspellings. Confirm delivery locations, times, and final arrangement count with the florist. Prepare your toasts or thanks to friends, family, and padrinos. Give your limo company a schedule and exact addresses for pickups on the Quinceañera day. Confirm final payment amounts with all your vendors. Confirm location, date, and time with quinceanera photographer and videographer. Re-confirm everything you would like done, including special, must-have pictures and poses. Make sure the chambelanes have picked up their tuxedos and formalwear and had their final fittings. Call your choreographer (if you have one) and have a final dance practice to make sure everyone’s got their moves down pat. The Day Before Drop off all decorations, favors, chocolates, and the guest book and pen at the Quinceanera site. The Special Day Confirm with those family/friends/padrinos who you expect to give toasts at the event. Take a deep breath and sit your daughter down to tell her daughter how much you love her. Relax, smile, and enjoy the day! It only happens once! Your baby girl is becoming a woman!